A customer in Kochi wants to send you an enquiry. They find your email: shopname2019@gmail.com. They hesitate. Then they message a competitor with hello@theircompany.com.
A company email address fixes that, and Google Workspace gives you much more. This guide explains Google Workspace for business in Kerala in plain words: cost, plans, setup and migration.
| Plan | Annual Commitment (Per User/Month) |
Flexible Billing (Per User/Month) |
|---|---|---|
| Base | ₹99 | ₹120 |
| Starter | ₹270 | ₹325 |
| Standard | ₹1,080 | ₹1,300 |
| Enterprise | Custom | Custom |
| Feature | Base | Starter | Standard |
|---|---|---|---|
| Custom business email | Yes | Yes | Yes |
| Storage per user (pooled) | 20 GB | 30 GB | 2 TB |
| Maximum users | 20 | 300 | 300 |
| Gemini in Gmail | No | Yes | Yes, with wider AI across apps |
| Meet recordings | No | No | Yes |
Base includes Gmail, Calendar, Meet, Drive, Docs and Sheets. It suits very small businesses that need professional email, essential collaboration tools and centrally managed accounts.
Starter adds storage and Gemini in Gmail. Standard is where growing teams land: 2 TB storage, meeting recordings and wider AI tools. Skip the top plan on day one. You can upgrade later.
Base
For very small businesses that need professional email and essential collaboration tools.
Starter
For teams that mainly use email, shared files and Gemini in Gmail.
Standard
For growing teams that need more storage, meeting recordings and wider AI features.
Pick Starter if your team mostly handles email and shared files. Pick Standard if you record meetings or store large files.
Yes. Pricing is per user, so one licence works.
Features that matter in daily work
Custom-Domain Email
A more professional identity for your business with email addresses using your own domain.
Google Meet
Calls with your team, clients or family in the Gulf. Recordings need Standard.
Google Drive
One shared file, so no more “send me the latest version” on WhatsApp.
Docs, Sheets and Slides
Edit documents, spreadsheets and presentations together in real time from any device.
Gemini AI
Help in Gmail from Starter. Standard adds more AI features across apps.
Admin Controls
Manage two-step verification and access rules. Security depends on how you configure accounts and policies.
Where Kerala businesses use it
Schools
Manage staff email, shared documents and calendars.
Clinics
Support administrative communication and document sharing. Check applicable industry compliance requirements separately.
Travel Agencies
Coordinate bookings, team communication and travel documents.
Retail Shops
Share inventory sheets and coordinate daily business activities.
IT Companies
Manage project documents, team collaboration and shared files.
Professional Firms
Organise client emails, business documents and internal communication.
Google Workspace business email setup: the steps
Yes. Verify ownership, then add the DNS records Google gives you.
MX: Routes incoming mail to Google.
SPF: Lists who may send email for your domain.
DKIM: Adds a digital signature to your outgoing messages.
DMARC: Tells receiving systems what to do with mail that fails checks and sends you reports.
Together, they help receiving systems authenticate your email, though none guarantees inbox placement.
Step 4 is where DIY setups often go wrong, so do it at a quiet hour.
A basic setup for a small team can take a day. Bigger teams and custom rules take longer.
What does implementation cost beyond the licence?
Google bills the licences. A service provider may charge separately for:
Google Workspace migration: plan for low disruption
Yes. Supported mail, calendars and contacts can move using Google’s migration tools, subject to compatibility with your source system. Downtime depends on your source platform, DNS changes and data volume, so nobody should promise zero.
Identify the mailboxes, calendars and contacts that need migration.
Check that the migration works correctly before moving everyone.
Update the records only after the test works successfully.
Maintain access to the previous email service for a few days.
Read our Google Workspace migration guide for more information.
Buy direct or through a reseller?
No. Buying direct works for one user and plenty of patience. A partner helps when you have a team, DNS records or old mail to move. But not every reseller offers GST invoicing, local support, migration or ongoing administration. Ask what’s included and who you call when email stops.
Buy Direct
Suitable for businesses with a simple setup, one user or an internal team comfortable managing email and DNS configuration.
Work with a Reseller
Useful for businesses that need implementation guidance, email migration, DNS configuration and ongoing technical support.
Check the scope of setup, migration, GST invoicing, support availability and ongoing administration before making a decision.
Mistakes to avoid
Ready to set it up properly?
Workspace is simple to start and easy to get wrong in the details. UFS Technologies, based at Trans Asia Cyber Park, Infopark, Kochi, offers Google Workspace reseller services covering plan selection, domain and DNS setup, migration and support globally.
When you enquire, you get a plan recommendation based on your user count, a cost estimate and a setup or migration review – whichever you prefer. Share your name, business name, work email, number of users and the service you need.
